SOP-0024
DraftIn reviewApprovedEffective
Controlled lifecycle
Every SOP follows the same rules.
- Auto IDs like SOP-0024
- 9 states, always clear
- Draft edits never touch live copies
- Staff see only approved versions
Document Management System Pay Once. No Monthly Fees.
Runs inside the Microsoft 365 you already own
- Version control: everyone opens the latest approved file
- Approvals & e-signatures: no chasing sign-offs on WhatsApp
- Audit trail: show who changed what, and when, in seconds
- One-time licence: no monthly bills, no per-user charges
What is a document management system? Software that keeps every company document in one place, with version control, approvals and a full history. Sahab DMS does this inside the Microsoft 365 your team already uses.
Get your free DMS demo
Thanks, we have your enquiry.
A Sahab DMS specialist will call you shortly with your price and a demo slot. Need it sooner? Call +91 95577 72223.
Pay once, no monthly fees
No migration needed
Files stay in your own account
Built for ISO 9001 audits
Our Microsoft clients
Offices across India & the Middle East
The problem
Files scattered.
Files scattered.
Control lost.
Important documents live in email, drives and chat apps, so nobody can track, secure or trust the latest version. A centralized document management system puts every file, version and approval in one place.
Multiple versions
No approval record
Manual sign-offs
Monthly DMS fees
Project Plan.docx
Plan (Final).docx
Budget.xlsx
Report.pdf
Specs.docx
Documents
Policies
Contracts
Compliance
Finance
HR
Document management software that costs less
Comparing the top document management systems? Other DMS platforms charge you again for things Microsoft 365 already gives you.
You already have
Microsoft 365
- Secure file storage
- Staff logins and security
- Word, Excel, Outlook, Teams
Sahab DMS adds
Document control
- Approvals and e-signatures
- Version control
- Audit trail
You get
A complete DMS
An electronic document management system (EDMS), without paying twice for storage or users.
One-time feeFeatureOther DMS software
Where files liveLocked in the vendor's cloudYour Microsoft 365. You stay in control.
Apps staff useAnother system to learnWorks in Word, Excel, Outlook and Teams.
E-signaturesPaid add-on per envelopeIncluded. No extra cost.
Getting startedLong setup and data migrationOne department first. No migration.
Draft to approved. Every step enforced.
A document approval system with version control built in. Nothing skipped, nothing silently deleted.
-
Step 01
Draft
Numbered from the start.
-
Step 02
Review
Right people, right order.
-
Step 03
Approve & e-sign
No one approves their own.
-
Step 04
Effective
Live for staff, with reminders.
9 states
DraftIn reviewApprovedEffectiveUnder revisionObsoleteExpiredUncontrolledDiscarded
Product tour
See the real product
Pick a feature. Every screen is Sahab DMS running inside Microsoft 365.
Search documents, people, audit…⌘KMT
Good evening, Mohammad
Saturday 26 September · 100% of controlled documents are current — 3 pending your sign-off, 0 reviews due soon.
100%current
Compliance posture3 of 3 effective documents are within their review date.
3Effective
0Reviews due (60d)
0Expiring (60d)
Pending my approval3Awaiting review / sign-off
Overdue reviews0All caught up
Expiring soon0Within 60 days
My drafts1In progress
Due to become effective0Nothing pending
Documents by status15 total
Effective3In review10Draft1Uncontrolled1
By departmentmulti-tagged
Search documents, people, audit…⌘KMT
Document register
NewAll documents15My documents2Due for review0Effective3My drafts0Expiring0
StatusAll statuses15
TitleStatusTypeClassOwnerUpdated
PowerPoint Presentation for the BoardHuman ResourcesITHRUncontrolledPolicy
Presentation Key PointersHuman ResourcesOperationsIn reviewManual
Information Security ScreenshotInformation SecurityIn reviewSOP
HR Analytics Performance ReviewsHuman ResourcesIn reviewManual
IT ProcedureInformation SecurityITDraftSOP
IT ProceduresInformation SecurityIn reviewSOP
Presentation DocumentOperationsEffectiveManual
Search documents, people, audit…⌘KMT
Good evening, Mohammad
Saturday 26 September · 100% of controlled documents are current — 3 pending your sign-off, 0 reviews due soon.
100%current
Compliance posture3 of 3 effective documents are within their review date.
3Effective
0Reviews due (60d)
0Expiring (60d)
Pending my approval3Awaiting review / sign-off
Overdue reviews0All caught up
Expiring soon0Within 60 days
My drafts1In progress
Due to become effective0Nothing pending
Documents by status15 total
Effective3In review10Draft1Uncontrolled1
By departmentmulti-tagged
New document
Controlled documentGoes through review & approval before it becomes effective.
CancelCreate draft
Search documents, people, audit…⌘KMT
Approvals
3 tasks awaiting your decision · 0 documents you sent in flight
Awaiting you31 due today
Due this week2Next 7 days
You requested0In routing
Completed by you3Signed off
My queue3I requested0Completed3
ApproveMAN-0002Presentation Document
ApproveMAN-0001HR Analytics Performance Reviews
ApproveSOP-0003Information Security Procedure
Search documents, people, audit…⌘KMT
Approvals › MAN-0002 · Presentation Document
Review & sign In reviewInternalv0.1
DownloadApproval routing0 of 1 complete
MTApproveMohammad TahirYour turn
Your decisionReason / meaning of signingI authorise this document for release ▾
Your signatureDrawTypeUpload
Your signature is bound to the SHA-256 hash of this version and written to the audit trail.
Approve & signReject & return
Search documents, people, audit…⌘KMT
Audit trail
Every action on every controlled document — newest first.
Every entry is system-stamped, and entries linked to a version carry its content hash.
7 Sep 2026
RTRavi ThapliyalDiscardedSOP-0020Draft discarded by author — file renamed to SOP-0020.docx
6 Sep 2026
RTRavi ThapliyalLegal holdSOP-0023Legal hold released after verification of finding #12
SYShiva YadavSignedMAN-0001Approved and signed · SHA-256 recorded
PBPradum BhatnagarViewedPOL-0007Viewed effective copy
Search documents, people, audit…⌘KMT
Good evening, Mohammad
Saturday 26 September · 100% of controlled documents are current — 3 pending your sign-off, 0 reviews due soon.
100%current
Compliance posture3 of 3 effective documents are within their review date.
3Effective
0Reviews due (60d)
0Expiring (60d)
Pending my approval3Awaiting review / sign-off
Overdue reviews0All caught up
Expiring soon0Within 60 days
My drafts1In progress
Due to become effective0Nothing pending
Documents by status15 total
Effective3In review10Draft1Uncontrolled1
By departmentmulti-tagged
Ask SahabGrounded in your documentsNew chat
How many policies are effective?2 effective Policies.Open register
Which SOPs are due for review this month?None. All 3 effective SOPs are within their review date.
Ask about your documents…
Everything your auditor asks for.
Out of the box.
Enterprise-grade document control software, built on the Microsoft 365 you already trust.
- Reviewer 1
- Reviewer 2
- Final approval
Approvals & e-sign
Routing set by policy, not by people.
- Reviewers in order or in parallel
- Authors cannot approve their own documents
- E-sign inside Microsoft 365
- Signatures bound to a SHA-256 hash
LibrariesHRFinanceQuality
- Reader
- Author
- Approver
- QA Admin
Access by library
Each team sees only its own library.
- 5 roles, reader to QA admin
- A library per department
- Files never leave Microsoft 365
- No data sent to external AI
Metadata & search
Find any document in seconds.
- Custom metadata fields per document
- Search by type, owner or date
- 4 labels, Public through Restricted
- Alerts before reviews are due
- Viewed
- Edited
- E-signed
Audit trail
Document tracking: every action, on record.
- Timestamp on every action
- Filter by user, action or date
- Content hash on each version
- Export to CSV in one click
Legal hold
Records & legal hold
Sahab DMS never deletes a file.
- Legal hold freezes a document
- Disposal needs QA admin approval
- Discard is a status, not a deletion
- Uninstalling Sahab DMS leaves all files intact
Who it's for
One DMS. Every department.
Start with the team that feels the pain most, then add others.
Manufacturing & quality
SOPs, work instructions and ISO 9001 records, always the approved version.
Pharma, labs & healthcare
Controlled procedures with signed approvals and a full history.
Engineering & projects
Drawings, specs and revisions in one place, with the right version on site.
HR & administration
Policies, contracts and employee files, open only to the people who need them.
Finance & accounts
Invoices, agreements and audit evidence, easy to find at year end.
Legal & compliance
Contracts, approvals and legal hold, with every action on record.
Built for companies in India
- Your files stay in your accountInside your own Microsoft 365, not on our servers
- Support from IndiaOur team in New Delhi and Bengaluru
- Priced in rupees, paid onceNo monthly fees, no per-user charges
The smarter way to buy a DMS
Stop renting.
Stop renting.
Start owning.
All features. All users. One-time fee.
Runs on your Microsoft 365.
Other DMS
- Monthly fees
- Per-user cost
- Extra charges
- Yearly renewals
Microsoft 365
- One-time fee
- All users included
- All features included
- No renewals
Quick answers
Questions buyers ask before they switch.
Clear answers on price, Microsoft 365, setup and ownership, and how Sahab DMS compares with other document management solutions.
Still deciding? Call +91 95577 72223
How much does Sahab DMS cost?
One fixed fee, based on your setup: departments, document types and approval steps. It is never charged per user. You get your exact price within 4 working hours.
Is it really one-time? What else will we pay?
Yes, you pay once. If you already have Microsoft 365, there are no extra Microsoft licences to buy. If you later want changes to your setup, we quote them as a separate change request.
What support do we get after go-live?
Your fee includes 40 hours of post-go-live support from our team. If you need more time, or larger changes to your setup, we quote it separately before any work starts.
Do we pay extra for storage?
No. Your documents live in your own SharePoint, so they use the Microsoft 365 storage you already have. If you ever need more, you buy it from Microsoft, not from us.
Can it connect to our ERP or CRM?
Sahab DMS works inside Microsoft 365 out of the box. Integrations with other systems, such as an ERP or CRM, are scoped and quoted separately.
Is Sahab DMS an enterprise or electronic document management system (EDMS)?
Yes. It is an enterprise-grade EDMS with version control, approvals and e-signatures, access by library, a full audit trail and legal hold. It runs online in your own Microsoft cloud, so you get cloud document management software with no separate server to look after.
Does it suit law firms and legal teams?
Yes, for controlling documents: approvals, e-signatures, access by team, a full audit trail and legal hold. It is a document management system, not a case or matter management tool, so the demo shows you whether it fits the way your firm works.
Who provides Sahab DMS in India?
COMM-IT India, a Microsoft Solutions Partner and document management system provider with offices in New Delhi and Bengaluru. We set Sahab DMS up for you and support you after go-live.
Do we need Microsoft 365?
Most companies already have it through Outlook or Teams. If you don't, COMM-IT is a Microsoft Solutions Partner and will set it up for you affordably.
How hard is it to get started?
No big migration. Start with one department and bring older documents in later, or not at all. Staff sign in with the Microsoft login they already use.
Is our data safe?
Your files, signatures and audit trail stay inside your own Microsoft 365 tenant, the private Microsoft cloud space that belongs only to your company. There is no COMM-IT server in between, and nothing is sent to an external AI service.
Will it help us pass ISO audits?
Yes. Sahab DMS is a document control system built around ISO 9001 rules: only approved versions reach staff, every approval is signed and every action is logged. It supports your audit; it is not a certification.
What happens if we stop using Sahab DMS?
Your documents, audit history and signature records stay in your own Microsoft 365 tenant, untouched. Sahab DMS never deletes files, and we give you a written exit plan with the proposal.
See your own DMS switched on in a 20-minute demo
Tell us your departments and document types. We'll recommend the right setup and send your one-time price and a demo slot within 4 working hours.
+91 95577 72223Get your free DMS quote
Thanks, we have your enquiry.
A Sahab DMS specialist will call you shortly with your price and a demo slot. Need it sooner? Call +91 95577 72223.
· One-time price, no per-user fees